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How to Easily Email All Registered Users in WordPress

Do you want to reach out to all the registered users on your WordPress website? Whether you have customers, members, subscribers, or other WordPress users, sending a mass email can be a powerful way to communicate with them. In this article, we’ll show you how to easily send an email to all registered users in WordPress.

How to send email to all registered users in WordPress

Why and When You Need to Email All Registered Users in WordPress?

If your WordPress site allows user registration, there are several reasons why you may need to email all registered users. For instance, you might want to inform your site’s authors and editors about a new plugin that can enhance their post-writing process. If you have an online store, you may want to notify customers with a special giveaway or contest exclusively for them.

However, adding all users to your email list manually can be tedious. But don’t worry, there are other ways to send bulk messages to everyone who has an account on your WordPress website. Just remember to comply with legal requirements, especially regarding GDPR regulations. If you need guidance in that area, we recommend checking out our ultimate guide to WordPress and GDPR compliance.

Now, let’s get into how you can easily email all registered users on your website.

Making Sure Your Emails Are Delivered Safely

Before you start sending emails, it’s important to ensure that your users will receive them. Sometimes, your WordPress hosting server may not be properly configured or email providers like Gmail may mistakenly flag your emails as spam. In order to improve email deliverability, we recommend using an SMTP service provider.

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The best WordPress SMTP plugin on the market is WP Mail SMTP. It allows you to connect your WordPress site with a mailer service, ensuring that your emails always end up in the user’s inbox instead of the spam folder. We highly recommend the paid version, WP Mail SMTP Pro, which offers additional features like sending emails using Gmail SMTP, SendLayer, Sendinblue, and more. You can also track open and click-through rates to monitor the success of your email campaigns. However, if you’re on a tight budget, the free version of WP Mail SMTP is a good starting point.

Once you’ve installed and activated the plugin, you’ll need to enter your license key on the ‘Settings » WP Mail SMTP’ page. You can find this information by logging into your WP Mail SMTP account. After verifying the key, click ‘Launch Setup Wizard’ to get started. The wizard will guide you through the process of connecting your WordPress website to your chosen SMTP mailer, such as SendLayer, SendinBlue, or SMTP.com. If you need assistance during this setup, refer to our ultimate guide on how to set up WP Mail SMTP with any host.

Sending Email to All Registered Users in WordPress

The easiest way to email all your registered users is by using the Send Users Email plugin. This simple plugin allows you to send bulk messages based on the user’s role. Before you begin, it’s a good idea to organize your users by role. To learn more about user roles and permissions, check out our beginner’s guide to WordPress user roles.

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Once you’re ready, install and activate the Send Users Email plugin. Upon activation, go to ‘Email to users » Email Roles’ in your WordPress dashboard. Here, you can select the user role(s) for the recipients of your email. For example, you can choose to send the email to all subscribers or any other specific role.

Sending a bulk email to all users with an assigned user role

Next, compose your email. The Send Users Email plugin provides placeholder tags that allow you to personalize the email with user-specific information. For instance, you can address the user by name using the {{user_first_name}} placeholder. When you send the email, the plugin will replace the placeholder with each recipient’s first name. This way, you can send a personalized email to all registered users.

How to email all registered users in WordPress

Once you’re satisfied with the content, click on the ‘Send Message’ button. WordPress will now send the email to everyone who belongs to the selected user role(s).

Emailing Specific Registered Users in WordPress

If you need to email a small group of registered users or send a message to a specific user, the Send Users Email plugin has you covered. Simply go to ‘Email to users » Email Users’ in your WordPress dashboard. You’ll see a list of all your registered users.

To send an email to a specific user, check the box next to their username. You can select multiple users if desired. After selecting the recipients, create your message and click ‘Send Message’ at the bottom of the screen.

Sending emails to a specific user

We hope this article has shown you how easy it is to send an email to all registered users in WordPress. If you want to learn more about email marketing and newsletters, check out our guide on how to create an email newsletter. Additionally, we’ve curated a list of the best email marketing services for small businesses.

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If you found this article helpful, please consider subscribing to our YouTube Channel for more WordPress video tutorials. You can also connect with us on Twitter and Facebook.


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